Archived Document

The Archived Document Module in DocView Web provides a secure and organized repository for storing and managing documents that have completed their active lifecycle. This module enables efficient long-term document retention, retrieval, and compliance management for historical records.

Navigation

To access the Archived Document module in DocView Web:

1. Open the Sidebar Menu
   Click the Sidebar Icon (☰) on the left-hand side to expand the navigation panel.

2. Select "Document Type"
   Within the sidebar, click on Document Type to open the list of all document categories.

3. Choose "Archived Document"
   From the list, click on Archived Document. The system will load all archived document records in an organized interface.

Archived Document Overview

The Archived Document interface displays all archived records in a comprehensive table format with detailed metadata and categorization information.

Document Grid Structure

The main grid displays archived documents with the following key information:

• Description - Type of archived document
• Doc Type/Category Title - Document classification and categorization
• Category by Department - Department responsible for the archived document
• Date & Time Received - Original receipt timestamp
• Name - Company or individual name associated with the document
• Case No - Unique case reference number
• Title of Information Received - Document title or description
• Date & Time Loaded - Timestamp when document was archived
• SLA - Service Level Agreement information
• Status - Archived status and retention information
• Owner/Assigned to - Responsible team member
• Uploaded By - User who archived the document

Archive Management Features

• Long-term Storage - Secure retention of completed documents
• Categorization - Organized by document type and department
• Retention Tracking - Monitor document retention periods
• Access Controls - Restricted access to archived materials

Top Toolbar

At the top of the screen, the toolbar provides quick navigation and control tools:

• Records per Page Dropdown – Choose how many results to display (for example, 10, 25, or 50 records).
• Search Icon (🔍) – Instantly search for any archived record using keywords such as case number, document title, or company name.
• Back Arrow (⬅️) – Navigate back to the previous screen or main document type list.
• Search Panel (🔍) – Opens a dedicated panel for advanced filtering and search criteria.

These features help users efficiently navigate and retrieve documents from the archive.

Search Panel

Clicking the Search Panel icon (🔍) in the top toolbar reveals advanced search and filtering options for archived documents:

Search Criteria

The search panel provides comprehensive filtering options:

• Doc Type/Category Title - Filter by document type and category (Expedia, AMD, ARO)
• Category By Department - Search by responsible department
• Date & Time Received - Filter by original receipt date ranges
• Multiple Filter Conditions - Combine criteria using advanced filtering options

Order & Sorting Options

• Order By - Primary sorting field for archived records
• Order By - Secondary sorting criteria for detailed organization
• Flexible Sorting - Organize results by any available field

Session Management

• Session Tracking - Maintain search context and user sessions
• Persistent Filters - Save frequently used search configurations

Action Controls

Each archived document record includes interactive icons for document management:

• 📄 PDF View – Open and review the archived document in integrated PDF viewer
• ✏️ Edit – Modify archive metadata or retention information
• 📌 Pin – Mark important archived documents for quick access

PDF Document View

Clicking the PDF View icon opens the archived document in the integrated PDF viewer with comprehensive document management tools.

Document Viewer Features

• Integrated PDF Viewer - High-quality display of archived documents
• Document Preservation - Maintain original document quality and format
• Secure Access - Controlled viewing of archived materials
• Multi-page Navigation - Browse through archived document pages

Document Properties Panel

The left sidebar provides comprehensive archive management options:

• Document Properties - Basic document metadata and archive information
• Ownership Settings - Archive ownership and access permissions
• Forwarding Options - Secure document distribution from archive
• Sharing Features - Controlled sharing of archived documents
• Document Revision - Version history and archive tracking
• Electronic Signature - Digital signature verification
• Translation Tools - Document translation capabilities
• Annotation Features - Add archival notes and comments
• Action History - Complete audit trail of archive access
• Export Options - Secure download and export from archive

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Key Features

Secure Archive Management

• Long-term Retention - Secure storage for completed documents
• Access Controls - Role-based permissions for archive access
• Data Preservation - Maintain document integrity over time
• Compliance Ready - Meet regulatory retention requirements

Advanced Categorization

• Document Type Classification - Organized by document categories (Expedia, AMD, ARO)
• Department-based Archiving - Categorization by responsible teams
• Retention Period Tracking - Monitor document retention timelines
• Search Optimization - Efficient retrieval of archived materials

Compliance & Security

• Audit Trail - Complete history of archive access and modifications
• Retention Policy Enforcement - Automated compliance with retention rules
• Secure Storage - Protected environment for sensitive documents
• Access Logging - Track all archive interactions and views

Efficient Retrieval

• Advanced Search - Multi-criteria filtering for quick document location
• Sorting Options - Flexible organization of archived records
• Session Management - Maintain search context across sessions
• Quick Access - Pin important documents for frequent retrieval

Workflow Integration

The Archived Document module seamlessly integrates with:

• Document Lifecycle Management for end-to-end document handling
• Compliance Systems for regulatory retention requirements
• Records Management for organized archival processes
• Security Frameworks for protected document storage
• Audit Systems for compliance tracking and reporting

This module ensures secure and efficient document archiving while maintaining organized, accessible records for compliance, historical reference, and business continuity purposes.